Careers

Office Receptionist / Administrative Assistant

Location: Downtown Orlando, FL

Full-Time | Hourly: $18 – $22 per hour (DOE)

Schedule: Monday–Thursday, 8:00 AM – 6:00 PM | Fridays remote, 8:00 AM – 12:00 PM

Burkett Engineering, Inc. is seeking a professional, organized, and friendly Office Receptionist / Administrative Assistant to support day-to-day office operations, client communications, word processing, and general administrative needs. This role is ideal for someone who enjoys being the first point of contact for clients and guests, keeping an office running smoothly, and assisting a civil engineering team with clear, accurate, and timely communication. The position may also support light marketing and communications tasks. Human resources and bookkeeping responsibilities are not included in this role.

Key Responsibilities

• Answer incoming phone calls, route calls appropriately, and take clear, accurate messages.

• Greet clients, consultants, vendors, and guests in a professional and welcoming manner.

• Maintain the front reception area and shared office spaces in a clean, organized, and professional condition.

• Monitor and maintain office supplies, kitchen supplies, conference room supplies, and other general office inventory.

• Assist with filing, scanning, labeling, copying, mail distribution, and other general administrative tasks.

• Assist with preparation of letters, transmittals, meeting notes, forms, and general office correspondence.

• Coordinate internal calendars, meeting logistics, conference room setup, and office scheduling needs as requested.

• Help maintain a professional and comfortable working environment, including coordinating routine office needs and vendor visits.

• Assist project teams with basic administrative support, including organizing project folders, saving documents, and locating project information when needed.

Reception / Word Processing

• Provide courteous front-desk coverage during regular office hours.

• Prepare, format, proofread, and revise Word documents, PDFs, letters, forms, and other written materials.

• Assist with document quality control, including consistency, grammar, spelling, formatting, and readability.

• Support staff with scanning, electronic file naming, document assembly, and hard-copy file maintenance.

• Prepare labels, binders, project folders, envelopes, and other administrative materials as needed.

Office Management Support

• Assist with general office operations and day-to-day administrative coordination.

• Maintain office organization systems for supplies, shared resources, common areas, and administrative records.

• Coordinate office maintenance items, supply orders, deliveries, and service appointments as directed.

• Support internal staff communications and help direct office inquiries to the appropriate team member.

• Assist with onboarding logistics only as directed by management, excluding human resources paperwork, benefits administration, payroll, or employee records management.

Marketing & Communications Support

• Assist with formatting and proofreading client-facing letters, proposal cover pages, qualifications packages, and simple marketing materials.

• Help maintain contact lists, project resumes, staff bios, and company qualification materials as directed.

• Support event preparation, networking follow-up lists, mailers, announcements, and other light business development communications.

• Coordinate branded materials, office photos, project photos, and other basic communication assets for internal review.

Qualifications

• High school diploma or GED required.

• Prior experience in an office, reception, administrative, or professional services setting is preferred. 2-4 years of experience

• Experience with an architecture, engineering, construction, land development, real estate, or permitting-related company is a strong plus.

• Proficiency with Microsoft Office, including Word, Outlook, and Excel.

• Strong written and verbal communication skills.

• Excellent organization, attention to detail, proofreading ability, and follow-through.

• Professional phone etiquette and a courteous, client-service mindset.

• Ability to manage multiple tasks, prioritize requests, and maintain confidentiality when handling office documents.

Benefits

• Health insurance.

• Dental and vision insurance.

• 401(k) plan.

• Two weeks of paid time off, with PTO increasing per year in accordance with company policy.

• Hybrid schedule with Friday remote availability from 8:00 AM to 12:00 PM.

Ready to help keep a growing civil engineering office organized, professional, and client-ready? Apply now or reach out to learn more.